File Clerk

How to Become a File Clerk
File Clerk Job Duties
Skills and Qualities of a File Clerk
File Clerk Salaries
Influential Professionals in this field
Leading Organizations for File Clerks
Top Cities for File Clerk Jobs
Other Careers of Interest

How to become a File Clerk

Most employers prefer to hire file clerks with a high school diploma or GED equivalency. Related experience is beneficial for individuals applying for file clerk positions. Most new file clerks receive on the job training from more experienced employees who know the ins and outs of the record keeping system of the company. Often file clerks can advance to more senior clerical office positions such as bookkeeping clerk or receptionist.

What does a File Clerk do?

As the amount of information generated by companies continues to grow, file clerks are becoming increasingly indispensable. File clerks classify, store, retrieve, and update information. Individuals in this job examine incoming material and code it for efficient storage and retrievability. Paper documentation is stored in files, but much of the information generated is now electronic and therefore stored electronically. A growing number of file clerks scan paper files so that they too may be stored electronically. File clerks maintain the usefulness of records by keeping them up to date. New information is input in a timely manner and out of date information is removed from the system. If records are misplaced, file clerks are generally responsible for finding them. If a company decides to change its record keeping system, file clerks implement the change. When files are requested, it is the job of a file clerk to locate the information.

What skills or qualities do I need to become a File Clerk?

Since the nature of the work of file clerks involves helping others, file clerks must be able to work well with others. They must be able to stay focused, alert, and attentive while performing repetitive tasks. File clerks should be detail oriented. Computer skills are becoming increasingly necessary in this field as more and more companies are relying on electronic storage of documents.

How much do File Clerks make?

In 2007 the median annual earnings for file clerks in the United States were $23,010. The middle fifty percent earned between $18,680 and $28,850 per year. Those in local government tend to earn the most compared to those employed in other settings; those employed in physician's offices tend to earn the least.

Who are some influential professionals in this field?

Teresa E. McCaslin is the Chair of the Board of Trustees for the American Management Association and the Executive Vice President of HR and Information Systems for ContiGroup Companies, Inc (formerly the Continental Grain Company). She was elected to her position at the AMA in 2004 but has served on its board since 1997 and been active on several committees and councils. In her position at the ContiGroup Companies, McCaslin heads worldwide human resources, labor relations, information technology, public affairs, and corporate aircraft operations, in addition to serving on the company's management committee.

Edward T. Reilly became the seventeenth President and CEO of the American Management Association in 2001. Before coming to this role, Reilly was the President and CEO of Big Flower Holdings and brought the company several successes within the marketing and advertising industry. Prior to leading Big Flower Holdings, Reilly spent nearly thirty years working for the McGraw Hill Companies in a variety of roles before rising to the level of President of the McGraw Hill Broadcasting Company.

What are some leading organizations in this field?

The American Management Association traces its origins back to the establishment of the National Association of Corporation Schools in 1913. Ten years later, the group changed its name to better reflect its mission to provide managers with the knowledge, skills, and tools needed to improve performance and adapt to an ever changing but always competitive business world. When a company is a member of AMA, every employee is entitled to reduced fees on AMA resources and seminars, free access to on-line resources, and a monthly management newsletter. Individual membership options are also available.

The International Association of Administrative Professionals is a non-profit organization of nearly 40,000 members and 600 chapters worldwide. This group was founded in 1942 as the National Secretaries Association. The name was changed in 1998 to better encompass the wide variety of job titles in this field and to recognize the increasing role of administrative professionals in business and corporate settings. This organization strives to be a leading authority within the field of administrative professionals to enhance the value, image, and competence of this group. IAAP provides information, education, and training to its members in an effort to elevate the standards of all administrative professionals and inspire them to achieve excellence.

What are the top cities for File Clerk jobs?

The top city for aspiring file clerks to find work is currently Houston, Texas. On the west coast, Los Angeles, California also offers excellent job prospects. Other cities with several openings include Chicago, Illinois, Phoenix, Arizona, and Dallas, Texas.

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