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Data Entry Clerk


How to Become a Data Entry Clerk
Data Entry Clerk Job Duties
Skills and Qualities to Become a Data Entry Clerk
Data Entry Clerk Salaries
Influential Professionals
Leading Organizations for Data Entry Clerks
Top Cities for Data Entry Clerk Jobs
Other Careers of Interest

How to become a Data Entry Clerk

Data entry clerks are generally hired right out of high school or are individuals returning to the work force after a long hiatus from employment. Individuals applying for jobs as data entry clerks must meet prospective employers' minimum accuracy requirements and minimum keyboarding speed. Experience with word processing is expected as are good spelling, grammar, and punctuation. Familiarity with standard office equipment and procedures is beneficial to those seeking employment in this field. A job as a data entry clerk often serves as a stepping stone to a higher paying job with increased responsibilities, particularly in large companies or government agencies where training programs to aid individuals seeking to increase their skills are common.

What does a Data Entry Clerk do?

Data entry clerks help ensure the smooth and efficient handling of the large amount of information processed by companies today. At the most basic level, this job requires individuals to key information into computers. They may prepare a variety of text materials such as letters, reports, and mailing labels. Some key in lists of information. More experienced data entry clerks are given tasks that require a higher degree of accuracy and independent judgment. Senior level data entry clerks often create and manipulate complex tables, work with highly technical material, combine and rearrange material from different sources, or prepare master copies. Individuals in this field may also operate other office machinery, particularly in smaller offices.

What skills or qualities do I need to become a Data Entry Clerk?

Since the nature of the work of data entry clerks involves helping others, data entry clerks must be able to work well with others. They must be able to stay focused, alert, and attentive while performing repetitive tasks. Data entry clerks should be detail oriented. Computer skills are a must since data entry clerks enter data into a computer. Individuals working as data entry clerks should know themselves and their environment well enough to take breaks or shift positions when necessary in order to avoid repetitive stress injuries.

How much do Data Entry Clerks make?

In 2006 the median annual earnings for all those in data entry jobs were $29,430. The middle fifty percent earned between $24,180 and $35,950 per year. Data entry clerk positions with the best earnings tend to be found in local government.


Who are some influential professionals in this field?

Teresa E. McCaslin is the Chair of the Board of Trustees for the American Management Association and the Executive Vice President of HR and Information Systems for ContiGroup Companies, Inc (formerly the Continental Grain Company). She was elected to her position at the AMA in 2004 but has served on its board since 1997 and been active on several committees and councils. In her position at the ContiGroup Companies, McCaslin heads worldwide human resources, labor relations, information technology, public affairs, and corporate aircraft operations, in addition to serving on the company's management committee.

Edward T. Reilly became the seventeenth President and CEO of the American Management Association in 2001. Before coming to this role, Reilly was the President and CEO of Big Flower Holdings and brought the company several successes within the marketing and advertising industry. Prior to leading Big Flower Holdings, Reilly spent nearly thirty years working for the McGraw Hill Companies in a variety of roles before rising to the level of President of the McGraw Hill Broadcasting Company.

What are some leading organizations in this field?

The American Management Association traces its origins back to the establishment of the National Association of Corporation Schools in 1913. Ten years later, the group changed its name to better reflect its mission to provide managers with the knowledge, skills, and tools needed to improve performance and adapt to an ever changing but always competitive business world. When a company is a member of AMA, every employee is entitled to reduced fees on AMA resources and seminars, free access to on-line resources, and a monthly management newsletter. Individual membership options are also available.

The International Association of Administrative Professionals is a non-profit organization of nearly 40,000 members and 600 chapters worldwide. This group was founded in 1942 as the National Secretaries Association. The name was changed in 1998 to better encompass the wide variety of job titles in this field and to recognize the increasing role of administrative professionals in business and corporate settings. This organization strives to be a leading authority within the field of administrative professionals to enhance the value, image, and competence of this group. IAAP provides information, education, and training to its members in an effort to elevate the standards of all administrative professionals and inspire them to achieve excellence.

What are the top cities for Data Entry Clerk jobs?

Two of the top three cities for data entry clerk jobs are currently in Texas. Both Houston and Dallas have several openings. Rounding out the top three, is Charlotte, North Carolina. Other cities with several openings in this field include New York City and Los Angeles, California.

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